POSITION: Office Manager/HR Assistant, Full-Time
JOB CLOSES: 11:59 p.m. on January 22, 2021
LOCATION: Works in Administration at Leonardtown Library
HOURS: 35.5 hours per week, Monday – Friday, 9 a.m. – 5 p.m.
SALARY: $52,000 per year
BENEFITS: 7% Mandatory Pension Contribution; Health, Life & Long Term Disability Insurance; Vacation, Personal & Sick leave; 457 Plan; Aflac Insurance; Credit Union Membership;
REQUISITES:
- High School Diploma or GED; Associates Degree preferred.
- Related experience in an office or work in Humans Resources.
- Thorough knowledge of office practices and procedures; including business English, file maintenance, record keeping, bookkeeping, and accounting
- Knowledge of trends, tools, and software pertinent to bookkeeping, accounting, and payroll, such as QuickBooks Online, Excel, and Paychex
- Ability to communicate effectively with colleagues, Library trustees, local government elected and appointed officials, community leaders, vendors, and citizens.
- Ability to operate relevant computer systems (including hardware and software), current audio-visual equipment, and office machines.
- Ability to prepare and maintain accurate records.
- Excellent customer service skills.
- Excellent decision-making and problem solving skills with emphasis on personal responsibility and willingness to deal with issues at hand.
DUTIES INCLUDE:
Note: This is not a complete list of duties. Please click through to the job application below to see the full job description.
- Under the direction of the Director and as a member of the Management team, provides general and specialized administrative support to the Library and Library Board of Trustees, overseeing payroll and the smooth running of the Library Administrative Office and assisting with Human Resources related work.
- Attends Library Board meetings and serves as Secretary, preparing and distributing meeting agendas, reports, and minutes
- Answers phone and fields routine questions, routes inquiries to appropriate staff members, and takes messages when appropriate
- Maintains office and computer files
- Prepares routine correspondence and reports
- Receives, retrieves, and processes all invoices for approval by the Library Director and/or Deputy Director
- Maintains the Library’s checking account in QuickBooks Online (QBO) software
- Maintains payroll and personnel files using the Paychex system, including maintaining employee’s files, preparing and entering time records, and maintaining leave records
- Helps ensure compliance with State and Federal EEO laws, ADA and FMLA and other personnel related legislation
- Purchases supplies as requested from branches and administrative office
- Performs other duties as assigned.
HOW TO APPLY:
See full job description and apply online now.
St. Mary’s County Library is an Equal Opportunity/Affirmative Action Employer.
Law requires all applicants to show proof of identity and right to work in U.S.
